STATE OF INDIANA)

SS)

COUNTY OF CLAY )

Harold Knox opened a meeting of the Clay County, Indiana, Drainage Board at 11:30 a. m. Monday, February 4, 2002, in the Commissioner's Courtroom at the Clay County Courthouse. Present were Drainage Board Members Harold Knox, David Parr, Ruth Miller, Charles Brown, and Bill Morthland. Commissioner's Attorney Eric Somheil attended the meeting unofficially, and Ron Chamberlain set in on most of the meeting Bob Bullard and Ron May from AECCON Engineering firm attended the meeting. Auditor Morthland made a record of the proceedings, to wit:

IN THE MATTER OF A COUNTY DRAINAGE BOARD ORDINANCE

Bob Bullard handed everyone a list of "Clay County Drainage Scope of Service Meeting Talking Points." The list and general comments are as follows:

1.	What are the current motivations for developing the ordinance? Answers varied, but one motivation is to meet requirements by the State of Indiana. Another motivation is to establish minimum stands for both storm and sanitary drainage on new business and new subdivisions. A third motivation is to accomplish the first two motivations in a manner that the county can afford.

2.	What are the general objectives of the drainage ordinance? Again, varied answers; Provide guidance for all new construction, all new roads, and all new industry. Encourage orderly growth within the county.

3.	What office/Department do you want to enforce the ordinance, Drainage Board, Commissioners, Highway Department, new office?	Again, no solid consensus. Some felt that planning and/or zoning could enforce subdivisions. Highway could enforce highway, roads, and driveways.

4.	What relationship will this ordinance have to the subdivision control ordinance, driveway ordinance, county highway standards, etc.?	There is no existing sub-division ordinance on storm drainage, and the only sanitary drainage would be items mandated by the Health Department. Should the drainage board pass a drainage ordinance, the planning and zoning board would adopt the county standards. Highway Department has some regulations in place on driveways.

5.	What requirements/restrictions are there in state statutes concerning the regulation of drainage at the local level?

No one at the meeting had much of an answer for this. County Surveyor Charles Brown received a letter from the State of Indiana advising that a county drainage ordinance should have been on the books before the end of year 2001.

6.	Who will be regulated by the ordinance, everyone, new development, all non-agricultural, etc.?	Most agreed that

any ordinance would be very basic, and apply only to new subdivisions and new industry.

7.	Do you anticipate requiring applicants for drainage improvements to submit engineering designs for modification? It would be nearly impossible to have effective regulation of drainage modifications without this requirement.
Most agreed that any drainage improvement applications would require engineering designs. We don't know how any uniform standards could be met without this requirement.

8.	Who will review data submitted in support of applications for drainage modifications, in house, consultant?

Anything to do with roads or driveways would be reviewed by the highway department. Normal subdivision modifications could be reviewed by the County Surveyor. Any complex industrial modification should go to an engineering consultant.

9.	How will you pay for review of application data, application fee, county absorb cost, other?	No real agreement

from the group at the meeting. We all agree that the county does not currently have money to fund this. This is a question that will have to be resolved at future meetings of the drainage board.

10.	Who would you allow to prepare the design of drainage improvements, anyone, Registered Land Surveyors, Licensed Engineers, others?	Generally, most felt that either a Licensed Land Surveyor or a Licensed Engineer should prepare the design of drainage improvements.

11.	What do you envision in terms of an appellate procedure?	We did not address this issue at this meeting.

12.	Are there specific drainage practices, such as open ditches in residential areas, which you wish to prohibit?

Any open ditches would have to be engineered and landscaped so as to be functional and safe. The group did not discuss this in any detail.

It would be impossible to record each persons comments. These minutes are Auditor Morthland's impression of discussions within the meeting. Bob Bullard did suggest that AECCON Engineering will attempt to come up with a very basic draft of an ordinance to present at the March meeting of the Clay County Drainage Board.

At this point Auditor Morthland suggested that the meeting adjourn. Harold Knox adjourned the meeting.

Drainage Board Member - Commissioner

Drainage Board Member - Commissioner

Drainage Board Member - Commissioner

Drainage Board Member - County Surveyor

Drainage Board Member - County Auditor